How a lab uses it

1

The first hour

Set up the lab

The owner sets the terminology, the stages with their durations, the numbering formats, the units and the time zone, and adds the rooms and shelves. This is done once; every screen follows it.

• Rename cultures, mother plants and the rest to what the lab calls them
• Stages in order, each with a colour and the days until the next subculture
• Codes such as MP-2026-001 and CUL-00001 in the lab’s own format
• Dates as DD/MM/YYYY in the lab’s time zone, temperatures and volumes in its units

2

The first day

Load what is on the shelf

Send us the spreadsheet and we load the mother plants, cultures, recipes and locations. Then print a label for every vessel already on the shelf.

• Labels print from the browser, one or a sheet at a time
• Each label carries the vessel’s code as a QR code
• A phone camera reads it from then on

3

Every day

Subculture at the bench

A technician scans the parent jar with a phone, taps Subculture, enters the number of new vessels and the media batch, and prints the labels. The children get the next codes in the lab’s format, the parent is recorded on each, and the technician and time go on the event.

• Next subculture date set from the stage duration
• Passage number carried forward
• Media batch recorded on every child

4

Each week

Prepare media

A batch is recorded against its recipe with volume, pH, sterilisation notes and expiry. Cultures link to the batch when they are started or transferred, so a problem batch can be traced to every vessel on it.

• Recipes with ingredients and concentrations
• Stock solutions with expiry
• From the batch, the list of every culture on it

5

When it happens

Log contamination and move things

Contamination is logged against the culture with type and severity, the media batch is named, and the culture goes to quarantine. Moves between shelves and rooms are recorded from a scan.

• Contamination rate over time on the analytics page
• Quarantined cultures are kept out of the due lists
• Location history on the culture

6

Each week

Fill orders

Customers and orders are records with a species, a quantity and a due date. A planner works back from the order using the lab’s stage durations and a multiplication rate, and tasks can be assigned to people with due dates.

• Orders with status and due date
• Production batches linked to cultures
• A task list per person

7

When someone asks

Answer the question

Every culture, mother plant, contamination event and order has a history showing who changed what and when. Records export to CSV, and the whole lab exports as a ZIP.

• Append-only audit log
• Roles: owner, admin, technician, viewer
• Export on every plan